In every student’s or employee’s life, there are times when it becomes necessary to stay away from school, college, or work due to health problems, urgent family matters, or personal reasons. An application for leave of absence is a formal request made to a school authority, office manager, or principal to excuse someone from regular attendance for a specific period. It is important to write the application properly, respectfully, and clearly mentioning the reason for absence.
In Bangladesh and other countries, writing applications is an important part of school education. Students are often taught how to structure leave applications politely and formally. Writing an application for leave of absence helps students develop important communication skills and shows respect for rules and authority.
Importance of Writing a Leave of Absence Application
Writing an application for leave of absence serves multiple purposes. First, it ensures that school or office authorities are informed about the reason for a student’s or employee’s absence. Without a proper explanation, the absent individual may face disciplinary actions, missed academic work, or salary deductions at work.
Secondly, a well-written application shows respect for the system. It reflects discipline, manners, and responsibility. Whether it is for one day or several weeks, informing the authority through an official application builds trust and maintains transparency.
Moreover, writing a leave application improves formal writing skills. Students learn to use polite language, organize their thoughts, and express themselves clearly and concisely. These skills are valuable later in life, not just for academic success but also for professional communication.
Thus, when students learn to write an application for leave of absence, they are preparing themselves for real-world scenarios where formal communication is essential.
How to Write an Application For Leave of Absence
Writing an application for leave of absence is simple if the format is understood properly. Every good leave application should have these parts:
- Date: Mention the date on the top.
- Addressing Authority: Write “To, The Principal” or “The Manager” depending on whom you are addressing.
- Subject: Clearly state the purpose in one line.
- Salutation: Use a respectful greeting like “Sir” or “Madam.”
- Body: Mention your name, class/section (or position at work), reason for leave, and the number of days you are requesting leave for.
- Closing: End with a respectful closing like “Yours obediently” or “Sincerely.”
- Signature: Include your full name and details.
The tone of the application should always be polite and humble. It should not be too lengthy but must include all important details.
When students practice writing an application for leave of absence, they learn the importance of clarity, politeness, and following proper formats in official communication.
Common Reasons for Leave of Absence
There are many situations when someone might need to submit an application for leave of absence. Some common reasons include:
- Illness: Fever, flu, injuries, or long-term health conditions.
- Family emergency: Serious illness or death of a family member.
- Personal work: Attending weddings, religious ceremonies, or important family events.
- Travel: Going out of town for family visits or official purposes.
- Mental health: Stress or anxiety needing rest and recovery.
- Natural disasters: Floods, cyclones, or transportation strikes causing difficulty in reaching school or office.
In all cases, it is important to state the reason honestly. The application should include the number of days needed and any important details like doctor’s advice or expected return date.
Practicing writing an application for leave of absence on different topics helps students handle real-life situations with maturity and good writing skills.
Sample Applications (100-250 Words)
Sample (100 Words)
To,
The Principal,
ABC High School, Dhaka.
Subject: Application for Leave of Absence
Respected Sir,
I am [Your Name], a student of Class 6, Section B. I am suffering from a high fever and the doctor has advised complete bed rest. Therefore, I kindly request you to grant me leave for two days from 15th June to 16th June 2024. I will make sure to cover up the missed lessons after returning.
I shall be highly obliged if you kindly grant my leave.
Yours obediently,
[Your Name]
Class 6, Section B
Sample (150 Words)
To,
The Principal,
XYZ Secondary School, Chittagong.
Subject: Application for Leave of Absence
Dear Sir,
I am [Your Name], a student of Class 8, Roll No. 23. I have been diagnosed with chickenpox and the doctor has recommended complete rest for one week to avoid spreading the infection. Therefore, I humbly request you to grant me leave from 10th August to 17th August 2024.
I will collect the class notes from my friends and work hard to recover the missed lessons. I assure you of my best performance after rejoining.
Kindly accept my request and grant me leave for the mentioned period.
Yours faithfully,
[Your Name]
Class 8, Section C
Sample (200 Words)
To,
The Headmaster,
Sunshine Model School, Sylhet.
Subject: Request for Leave of Absence
Sir,
I am [Your Name], a student of Class 9, Section A. I respectfully submit that I am suffering from severe migraine headaches. My doctor has suggested a few days of complete rest and avoidance of any stressful activities. Therefore, I am unable to attend school from 1st March to 5th March 2024.
I kindly request you to grant me five days’ leave for my treatment and recovery. I promise to maintain contact with my classmates and study the lessons taught during my absence.
I hope you will consider my situation and approve my leave application. I shall be grateful for your kind understanding.
Thanking you,
Yours obediently,
[Your Name]
Class 9, Section A
FAQs
Q1: What is an application for leave of absence?
A: It is a formal request written to school or office authorities asking for permission to be absent for a certain period.
Q2: What are common reasons for writing a leave application?
A: Common reasons include illness, family emergencies, travel, personal events, and natural disasters.
Q3: How should a leave application be written?
A: It should be polite, clear, and include the reason for leave, duration, and a request for approval.
Q4: Can students write their own leave applications?
A: Yes, students are often encouraged to write their own applications to learn formal writing skills.
Q5: Is attaching proof (like a medical certificate) necessary?
A: For longer leaves, especially due to illness, attaching a doctor’s note is helpful but not always mandatory.
Conclusion
Writing an application for leave of absence is an important skill that every student and employee should master. A properly written leave application maintains discipline, shows respect for authority, and avoids misunderstandings. It also helps the institution manage attendance records properly. Whether for illness, personal work, or family emergencies, a polite and formal leave application always leaves a good impression.
By practicing writing an application for leave of absence, students prepare themselves for future professional communication, making them more responsible, respectful, and effective members of society.